Bluebeam Revu eXtreme & Batch Link: A Game Changer

We're huge fans of Bluebeam Revu eXtreme, and have always thought that features such as OCR, form creation, redaction, and scripting have justified the additional investment. With the introduction of Batch Link this year, a feature exclusive to Revu eXtreme, the case for upgrading has never been stronger. This feature is a true game changer for anyone looking to automate the process of creating hyperlinks and making their drawing sets more easily navigable. Don't just take our word for it, watch the video below to see it in action (don't worry, we'll wait for you to finish).
Are you impressed yet? We certainly were! Using the Batch Link feature in Bluebeam Revu eXtreme, you can automatically search for terms by:
  1. File Name
  2. Page Region (for example, if your sheet numbers are always in the same page location)
  3. Page Labels (which are easier than ever to set up, thanks to Automark 2.0)
Batch Link is probably the most compelling reason yet to make the upgrade to Bluebeam's most full featured edition, Revu eXtreme. 

How to Hyperlink your PDFs in Bluebeam Revu

This post is part of a tutorial on how to turn scanned papers into navigable PDF documents.

In order to make a PDF document set as useful and user-friendly as possible, it helps to take the extra step to set up hyperlinks. Doing so not only benefits you, but everyone who will ever access or make use of that document. They will be able to simply click a link to jump directly to whatever information they need, rather than digging through pages of material hunting for it. Depending on the size of the document and how many people are using it, this could mean hours and hours of gained productivity.

With the introduction of Batch Link this year (available only in Revu eXtreme), you can generate potentially hundreds of hyperlinks automatically in a matter of seconds. However, if you want to create them individually it is still very straightforward.

Let's take a look at how to set up hyperlinks using Bluebeam Revu:

1. In the Markup menu, click on the green Hyperlink icon.

2. You can now click and drag to select the text or area you want to hyperlink. After you make your selection, a window will prompt you to select where you want this link to point towards. You can have the hyperlink take them to a specific page within your document, a certain view, or even an entirely different PDF altogether (make sure to have relative hyperlinks turned on when doing this). Of course, you can also link to a web URL as well.

Now your hyperlink is set up! Simply repeat this process to set up the rest of your document hyperlinks. It may take a little bit of extra time to set up, but you and everyone you share this PDF with will benefit from your efforts. Since hyperlinks are part of the standard PDF file format, anyone that you send the file to will be able to use your links, regardless of which PDF software they are using (Acrobat, Nitro, etc.). 

 

Tutorial Series: How to turn scanned PDFs into organized and navigable document sets

In this tutorial series, we will show you how to use Bluebeam Revu to turn scanned PDFs into lean, organized, and easily navigable document sets.

There are many reasons that companies choose to go paperless; cost savings is certainly a big one, as is not having to store and manage a large quantity of bulky paper documents. Another big factor is being able to easily edit and navigate these document sets. What good are all those stored records if it's impossible to find what you need, after all?

The first step that most people will take is to scan all of those old paper documents into PDF. This is an improvement over paper, but it does not address the issue of organizing those documents and making them easily navigable. Also, depending on sheet size and resolution they can end up with large files that take up lots of space and are cumbersome to share.

Following the steps below, you will find step-by-step instructions to guide you down the path towards being paperless. Let's get started!

Part 1: Use the Reduce File Size feature to compress scanned PDFs into leaner, smaller PDF files. It is best to do this early in the process because all of the other steps will benefit.

Part 2: Run OCR (optical character recognition) on your scanned PDFs. This will make your scanned text selectable and searchable.

Part 3: Organize your PDFs into manageable document sets by splitting or combining pages. You can also easily drag, copy, and paste pages in the Thumbnails tab.

Part 4: Set up hyperlinks to make your PDFs user-friendly and easily navigable. You can hyperlink to various pages within a document or to completely separate PDF files. You can set up your hyperlinks individually, or create lots of them automatically via the new Batch Link feature in Revu 12.

    Enjoy! You have successfully turned a stack of papers into an electronic document set that is easily navigable, searchable, and shareable. Your coworkers, the environment, and your sanity thank you.