Edit and organize scanned PDFs using Bluebeam Revu

This post is part of a tutorial on how to turn scanned papers into navigable PDF documents.

When working with scanned PDFs, after reducing their file size and running OCR the next logical step is to organize them into appropriate document sets.  Just because your scanner created 500 separate PDF files for all of the pages you scanned in does not necessarily mean that's the way you'd like to keep them.

This may involve splitting multipage PDFs into separate files, combining pages from separate files, or both. Fortunately, accomplishing this task in Bluebeam Revu is a simple affair; let's take a look at a couple of different ways to go about this task.


Splitting up a multipage PDFs

1. In the Document menu, click on the Pages icon. In the drop-down you will see Extract Pages, click on that option.

2. You will then be able to extract all pages or a specific range. You can also adjust settings such as extracting the pages as separate files, using page labels to name those files, and more.


Combining multiple PDFs

1. In the File menu, select Combine.

2. You will then be prompted to select which files or folders of files you'd like to combine. You can also adjust settings such as including file attachments, or bringing over any existing bookmarks. After making your selections, click OK to start the process. Keep in mind that your PDF documents will be organized in the same order in which they are listed in this window.


Manually Arranging Pages in the Thumbnails Tab

In the Thumbnails panel, you can remove pages by simply selecting them and hitting the delete key. To change the page order, click and drag a page to its desired position. You can also select one or multiple pages and copy/paste them into a separate PDF by using either the right click menu or hot keys (Copy=ctrl+C, Paste=ctrl+V).

Now your PDFs are properly organized into relevant document sets! Once you've set up your document sets just how you like them, the next step is to make them easily navigable through hyperlinks. This can be accomplished by setting them up individually, or as a batch automated process with the Batch Link feature in Revu eXtreme version 12.


Bohdee Staff
Bohdee Staff