How to Reduce PDF File Size

This post is part of a tutorial on how to turn scanned papers into navigable PDF documents.

One of the many features improved in Bluebeam Revu 12 was the "Reduce File Size" feature, which does pretty much exactly what it sounds like. For anyone who works with PDFs, this feature is tremendously helpful in keeping your PDFs small in size and quick to render.

If you are working with scanned PDFs, embedding images, working with lots of layers, or all of the above, you may have noticed that your PDF files can become large rather quickly. Nearly everyone that works in an office has had the unpleasant experience of being sent or trying to send a massive PDF file; it takes forever to download, and almost as long to open it. Don't be that guy!

Thankfully, every version of Revu has the Reduce File Size feature. Let's see how to use it:

1. First, go to the Document menu and click the Process icon in the toolbar. The first option in the drop-down is Reduce File Size.

2. If you are using Revu 12, you will see this simple slider interface allowing you to scale compression and file quality retention. For those users on older versions, you will instead be taken directly to a menu where you can manually tweak individual settings. If you are a Revu 12 user and want to manually adjust these settings, click on the Edit button.

3. In the Edit menu you will be able to manually adjust all of the various compression settings and see how this will affect your output file. Once you've set everything the way you'd like, click OK and Revu will start the file compression process.

Voila! That bloated PDF is now lean, mean and ready for bikini season (or emailing to grateful coworkers). This feature is an absolute lifesaver for folks struggling with large file sizes.


Bohdee Staff
Bohdee Staff